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---------- Forwarded message ----------
From: Bryant, Kathryn (MTCS) <Kathryn.Bryant@ontario.ca>
Date: 26 June 2018 at 11:24
Subject: upcoming changes to MTCS initiative
To: OAS President, APA President, CAA President
Good morning,
I am following up on an email sent in May 2017 by Jim Sherratt, former Manager of the Archaeology Program Unit, to the previous leaders of your organizations about a ministry communication initiative begun last summer to share data submitted to MTCS via the Project Information Forms (PIFs) in PastPortal. This initiative was in response to requests from a number of Indigenous communities, municipalities and others for information about the archaeological assessments being completed within their traditional territory, municipal boundaries or other defined area.
Beginning in July of 2017 MTCS began providing information on current archaeological activity through a monthly email distribution list. The list includes information from all new PIFs in Ontario for which numbers have been issued in a given month. It is provided as an Excel spreadsheet and includes name and licence number of the licensee, project title, stage of fieldwork, fieldwork start date, and municipality. The list is shared with all Indigenous communities, municipalities and organizations that request the information.
In June 2017 we received positive feedback and comments from the previous leaders of your organizations. I am writing today to seek comment on some upcoming changes to this initiative. Based on feedback we’ve been receiving from licensees and Indigenous communities in response to the monthly updates we will be adding some additional information to the list beginning in July 2018, including proponent name, as well as additional location details where available, such as Lot and Concession, latitude/longitude, UTM coordinates, and municipal/street address. This will enable Indigenous communities and municipalities to better understand the study area for each project and enable them to reach out to the proponent directly if they so desire. This approach addresses scenarios where a licensee may not be able to share their client information and who are encouraged, but not required (under the 2011 Standards and Guidelines for Consultant Archaeologists) to engage with Indigenous communities prior to Stage 3.
We will be announcing these changes to all licensees prior to releasing any additional PIF data. We would appreciate any comments you may have by July 3, 2018.
Thanks,
Katie
Kathryn Bryant
A/ Manager
Archaeology Program Unit | Programs and Services Branch
Ministry of Tourism, Culture and Sport
401 Bay Street, Suite 1700
Toronto, Ontario
M7A 0A7
416-314-7132
Kathryn.Bryant@ontario.ca
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